Using the Exchange Management Console to Create a Disclaimer

To use the Exchange Management Console to configure a disclaimer on a Hub Transport server

1. Open the Exchange Management Console on the Hub Transport server.
2. In the console tree, click Organization Configuration, and then click Hub Transport.
3. In the result pane, click the Transport Rules tab, and then, in the action pane, click New Transport Rule… .
4. In the Name field, enter the name of the disclaimer.
5. If you have notes for this disclaimer, enter them in the Comments field.
6. If you want the disclaimer to be created in a disabled state, clear the Enabled check box. Otherwise, leave the Enabled check box selected.
7. Click Next.
8. In the Step 1. Select Condition(s) box, select all the conditions that you want to apply to this disclaimer. If you want this disclaimer to be applied to all e-mail messages, do not select any conditions in this step.
9. If you selected conditions in the previous step, in the Step 2. Edit the rule description (click an underlined value) box, click each blue underlined word.
10. When you click a blue underlined word, a new window opens to prompt you for the values to apply to the condition. Select the values that you want to apply, or type the values manually. If the window requires that you manually add values to a list, type a value. Then click Add. Repeat this process until you have entered all the values, and then click OK to close the window.
11. Repeat the previous step for each condition that you selected. After you configure all the conditions, click Next.
12. In the Step 1. Select Action(s) box, click append disclaimer text using font, size, color, and wrap messages if unable to comply.
13. In the Step 2. Edit the rule description (click an underlined value) box, click each blue underlined word. Each word, except disclaimer text, is the default value for each field. For more information about these action properties, see "Disclaimer Action Properties" in Transport Rule Actions. The fields are Location, Disclaimer Text, Font, Font Size, Font Color, Separator, and Fallback Action.
14. When you click a blue underlined word, a new window opens to prompt you to select the items that you want to add or to type values manually. When you are finished, click OK to close the window.
15. Repeat the previous step for each action that you selected. After you configure all the actions, click Next.
16. In the Step 1. Select Exception(s) box, select all the exceptions that you want to apply to this rule. You are not required to select any exceptions.